Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings is looking for an Order Administrator to support the growth and operation of our organization.

The Order Administrator contributes to the achievement and delivery of the overall customer experience. This position supports the sales and administration departments by timely processing orders for purchase order issuance to vendors. The Order Administrator works very closely with our Sales department to ensure we maintain our very high standard of producing precise orders for our clients and our vendor partners.

Essential Functions and Responsibilities

  • Order Processing
    • Gatekeeper for all Order Processing Procedures and Protocols
      • Conduct pre-order processing checking for accuracy, key dates, and AutoPricing
      • Understanding and allocating the Processing Codes
      • Flag sensitive orders, correct coding, and instructions
      • Ensure all required audits and approvals have been met
      • Confirm deposits are received before processing
      • Ensure Liability is clearly defined, and all deficiency orders are accurate with correct costing considered and accounted for.
      • Quality check on incomplete orders
    • Create purchase orders through quote conversion, completing ad hoc special requests
    • Issue Vendor Purchase Orders
    • Complete Internal or External order changes as required
    • Order processing for add on requests and change orders
    • Generate Daily order log and A/R info to applicable departments
    • Ensure mapping of digital files in the company ERP
    • Ensure accurate customer master file information, including sales id, telephone and address updates and action accordingly
  • Reception Relief – as needed
  • General Duties and Cross Training opportunities as defined by the Administration Manager


  • Proficient in Windows and Microsoft Office
  • Excellent verbal and written communication skills
  • Proven order processing experience or administration experience
  • Must be detail orientated
  • Extremely self motivated, excellent time management and interpersonal skills

How your work is rewarded:

  • Competitive wage
  • Flexible work environment
  • Extended benefits & EAP services
  • Paid vacation
  • Chances to win all-expenses paid trips!

We believe that the best way to support your success is to provide you with the encouragement and the tools you need to drive your career. As such, we will offer a broad range of learning opportunities to equip you with the skills that you need to set you up to success. Additionally, we celebrate our team successes and milestones in many different ways. Here is a glimpse on what we offer:

  • Anniversary milestones
  • Regular team celebrations
  • Annual company-wide events
  • Company performance bonuses

How to Apply:

To apply, email your resumes to careers@heritageoffice,com with the subject: “Job Application – Order Administrator”